4.1 Registration/DES: Most personal data obtained by the Council is provided directly by teachers or by the DES pursuant to the Teaching Council Acts.
4.2 CCTV: Your image may be recorded via closed circuit television (CCTV), which has been installed in the Council’s building. The system comprises a number of cameras installed at reception and at each lift lobby, and the third floor recording video images without sound. Our basis for collecting personal data in this way is our legitimate interest (Article 6.1(f) of GDPR) in the security of our people and premises; to provide evidential material for criminal court proceedings. There is signage in place to inform people that CCTV is in operation.
4.3 Telephone Calls: The Council has installed a telephone call recording system at its offices in Maynooth. The system is capable of recording incoming and outgoing calls from all telephones at the Council offices. The rationale behind the installation of the telephone call recording system is to allow the Council to improve the quality and efficiency of its phone service by using recorded calls for the purposes of staff training and verification. Call recordings are only used for these purposes and to validate instructions/information provided and received, and will not be used for any other purpose.
4.3.1 Access to the recordings by Teaching Council staff is only permitted to satisfy a clearly defined business need and reasons for requesting access must be formally authorised by the relevant section manager. All requests for call recordings should include the following: (a) the reason for the request; (b) date and time of the call; (c) telephone extension used to make/receive the call; (d) external number involved if known; and (e) where possible, the names of all parties to the telephone call.
4.3.2 The IT Systems Administrator, on receiving an approved request for a call recording, will email a copy of the recording to the relevant staff member. Copies of the recordings should be deleted after use. Browsing of recordings without a specific purpose is not permitted.
4.4 IP Addresses: We collect IP addresses from visitors to our website (an IP address is a number that can uniquely identify a specific computer or other network device on the internet). This allows us to identify the location of users, to block disruptive use and to establish the number of visits from different countries. We analyse this data for trend and statistics reasons, such as which parts of our website users are visiting and how long they spend there.
4.5 Cookies: A cookie is a small text file that is placed on your hard disk by a web server which enables a website and/or mobile app to recognise repeat users, facilitate the user's ongoing access to and use of a website and/or the mobile app and allows the website and/or mobile app to track usage behaviour and compile aggregate data that will allow content improvements and targeted advertising.
4.5.2 You should also be aware that there are cookies which are found in other companies' internet tools which we are using to enhance the website. You will see ‘social buttons’ on the website, including but not limited to Twitter, YouTube, and Facebook which enable you to share or bookmark certain web pages. These websites have their own cookies, which are controlled by them.
4.5.4 The ‘Help Menu’ on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can also disable or delete similar data used by browser add-ons, such as flash cookies, by changing the add-on's settings or visiting the website of its manufacturer