21. How will I receive the Vetting Disclosure (Result)?

You will be notified (via the email address that you used for applying for vetting) that your vetting disclosure is available for viewing. Disclosures are issued to teachers through an online system called Digitary. See Q.20 for more information on Digitary.

22. What is the Teaching Council's secure online vetting facility (Digitary)?

The Teaching Council will issue your vetting disclosure (vetting result) through a secure online portal called Digitary. Digitary is a web-based solution that enables institutions to securely issue official documents online.

Teachers can access their vetting result via the secure web portal. From there, they can share the vetting result online with third parties in a controlled and audited manner. The third parties (e.g., the employer), can authenticate shared documents with the permission of the document owner, i.e., the teacher.

The online solution is a highly secure, interoperable and extensible electronic document solution. It uses XML Advanced Electronic Signatures (XAdES) and FIPS 140-3 level 3 certified cryptographic tokens to produce Qualified Electronic Signatures under the EU Digital Signature Directive 1999/EC/93.

Further information on the online solution is available here.

23. Will the Council provide the disclosure directly to my employer?

No, under Section 33 of the Teaching Council Acts 2001-2015, the Council may provide your employer with the information contained in the vetting disclosure only in cases where the information received from the NVB gives rise to a bona fide concern of harm to a child or vulnerable person. Teachers may wish to share their vetting disclosure with their school employer(s) when they have completed the vetting process.

24. Will offences revealed on my disclosure affect my status as a registered teacher?

As part of the registration renewal process, the Council is obliged by law to review all disclosures returned by the National Vetting Bureau for the purpose of satisfying itself that the registered teacher is a fit and proper person to have his or her registration renewed.

The Council may

  • renew a teacher's registration,
  • renew a teacher's registration subject to conditions, or
  • refuse to renew a teacher's registration.

The decision to refuse to renew a teacher's registration or renew subject to conditions is made by the Teaching Council's Evidence of Character Panel under Section 33 Renewal of Registration, Teaching Council Act 2001-2015. Please see Q.23 for further information on the Evidence of Character Process.

25. What are the steps involved in the evidence of character process?

If a Trace Disclosure is received by the Teaching Council from the National Vetting Bureau, then the registered teacher concerned may be subject to the Council’s Evidence of Character Process under Section 33 of the Teaching Council Act 2001-2015.

  1. The teacher is informed by letter that their case is being put forward for consideration by the Evidence of Character Panel and further information in the form of a personal account of the circumstances pertaining to the disclosure as well as character and employment references are requested from the teacher by the Panel. The Panel may seek additional information at their discretion.
  2. When the Panel is satisfied that it has sufficient information, the Panel makes a decision on the teacher’s case. The Panel can decide to grant registration, grant registration subject to a condition or refuse to grant registration. The teacher is advised of the Panel’s decision in writing within 21 days of the decision.
  3. If the Panel refuses to grant registration or grants registration subject to a condition, the teacher can appeal and request a Review of Decision and Oral hearing. On receipt of the Panel’s decision, the Registration Committee Review Group considers the report of the Panel, any further submissions from the teacher and the case presented at the Oral hearing.
  4. If the Registration Committee Group refuses registration or allows registration with conditions, the teacher may appeal to the High Court within 21 days of the date of service of a notice of the Council’s decision. The High Court can confirm/vary/annul the Council’s decision.
  5. The Council may, having regard to the information contained in the vetting disclosure of a registered teacher where it is satisfied that it is in the public interest to do so, apply to the High Court under section 47 for an order that during the period specified in the order, his/her registration shall be suspended.