2. Types of Information Collected
2.1 We retain two types of information:
(a) “Personal Data”
Through this Website you may have an opportunity to send us information about you, such as through the “contact us” pages or any other area where you may send e-mails, request brochures or provide feedback. By choosing to participate in these, you will be providing us with some level of Personal Data relating to you. This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, telephone number etc. Such information is only collected from you if you voluntarily submit it to us.
(b) “Non-Personal Data”
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as the number of people who visit this website; the number of people who return to this site; the pages that they visit; where they were before they came to this site and the page in the site at which they exited and other anonymous statistical data involving the use of our website.
3. Purposes for which we hold your Information.
3.1 Personal Data
Personal Data you provide on this Site will only be used by The Teaching Council (i) the purposes for which it was provided by you; (ii) verification purposes, statistical analysis and administration purposes.
3.2 Non-Personal Data
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website. This information helps us monitor traffic on our website so that we can manage the site’s capacity and efficiency. It also helps us to understand which parts of this site are most popular and generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the site.
4. Statutory Obligations – The Electoral Roll
4.1 The Teaching Council will also process Personal Data where it is necessary to achieve a statutory purpose. For example, in accordance with the Teaching Council Acts 2001 and 2006 and the Teaching Council (Election of Members) Regulations 2008 and 2011 (the “Regulations”), a Provisional Electoral Roll (“PER”) is prepared by the Teaching Council detailing the name, gender, teacher registration number, electoral category (including geographical constituency) and where applicable the school roll number of every eligible teacher. As there is a statutory obligation to make the PER available to Eligible Teachers, the Returning Officer has determined, in line with regulation 6(3)(a) of the Regulations that the PER will be published on the Council’s website. A notice to this effect will appear in three national daily newspapers in accordance with the obligations of the Returning Officer under Regulation 6(3)(b) of the Regulations. The PER lists all those persons registered with the Council on the relevant date who will be eligible to vote and/or be nominated to stand for election. The publication of the PER allows registered teachers confirm that the electoral voting category and constituency assigned to them is correct and if errors or omissions exist they can apply to the Council for amendment on or before the applicable deadline for the election.
4.2 USERS OF THE WEBSITE ARE EXPRESSLY PROHIBITED FROM COPYING OR USING ANY PERSONAL DATA CONTAINED IN THE PROVISIONAL ELECTORAL ROLL (“PER”) EXCEPT TO THE EXTENT NECESSARY TO CONFIRM THE ACCURACY OF THEIR OWN PERSONAL DATA. CANDIDATES FOR ELECTIONS WILL BE GIVEN ACCESS TO AN EDITED VERSION OF THE PER SUBJECT TO PROVIDING WRITTEN UNDERTAKINGS TO THE TEACHING COUNCIL AS TO THEIR COMPLIANCE WITH DATA PROTECTION LAWS, THE TEACHING COUNCIL ACTS 2001 AND 2006 AND THE TEACHING COUNCIL (ELECTION OF MEMBERS) REGULATIONS 2008 AND 2011.
5. Disclosure of Information to Third Parties
5.1 We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of our community users of our website, or the activities that visitors to our website engage in while on our website.
5.2 We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required to deal with your request or enquiry. We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
6.1 Your Personal Data is held on secure servers hosted by our Internet Service Provider. The nature of the Internet is such that wecannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.
7. Updating, Verifying and Deleting Personal Data
7.1 You may inform us of any changes in your Personal Data, and in accordance with our obligations under the Data Protection Acts 1988 and 2003 we will update or delete your Personal Data accordingly. To find out what Personal Data we hold on you or to have your Personal Data updated, amended or removed from our database, please contact us at the contact points set out in the “FOI” page of our site. Any such data subject requests may be subject to the prescribed fee.